Job Opportunities

Join our versatile and hardworking team

Headquartered in the Graham Visitors Center at beautiful Washington Park Arboretum, the Arboretum Foundation is an exciting place to work. One of Seattle’s oldest non-profit organizations, the Foundation is staffed by a small group of dynamic, hard-working individuals who are passionate about our mission to preserve and enhance the crown jewel of the city’s park system.

We currently have two open, full-time positions:

1. Institutional Giving and Grants Manager

The Institutional Giving and Grant Manager will partner closely with the Director of Advancement on expanding the funder portfolio in support of our great work. If you are passionate about making an impact, enjoy being part of a stellar and supportive team, and have a deep appreciation for the mission, vision, and values of the Arboretum Foundation, we want to hear from you.

Position Summary

The Arboretum Foundation’s Institutional Giving/Grants Manager is responsible for leading all aspects of the organization’s grant funding portfolio, from new funder prospect research to final reporting and grantor stewardship. The Grants Manager will establish and implement the strategy for grant funding for the organization, including identifying opportunities and working with leadership to seek funding for both general operating support and capital projects. This position leads the post-award process to ensure grantor requirement fulfillment.

Essential Functions

  • Lead the grant writing process for all foundation, government, and some corporate grant applications and letters of inquiry.
  • Track and fulfill grantor post-award requirements including acknowledgment letters, reporting, and grantor communication, and grantor stewardship.
  • Research, identify/prospect, and develop strategies for new grant funding opportunities.
  • Develop relationships and act as liaison with all current and prospective funding entities. Attend meetings and conduct tours with representatives from grant funding organizations as appropriate.
  • Maintain internal grants tracking for the advancement department, tracking prospects, proposals, awards, and visits necessary in support of grant funding efforts.
  • Review all components of each grant submission, ensuring that the proposal is formatted, packaged, and submitted following granting agency requirements.
  • Lead post-award grant administration to ensure that budgeting and administrative policies, procedures, activity tracking, reporting and any other grantor requirements are followed.
  • Work across departments to solicit, collect, and maintain internal qualitative and quantitative data, including stories of impact, testimonials, and impact data; serve as a resource to others by presenting this information as needed.
  • Collaborate and work as a member of the Advancement Department, encouraging philanthropic actions and efforts across the organization.
  • As needed, assist in Foundation efforts such as donor events and occasional public events.

Qualifications

  • 3 to 5 years experience managing grant process and writing grants.
  • Demonstrated success writing and managing grants of $10,000 to $1,000,000 from foundation, corporate, and government grant funding sources.
  • Thorough knowledge of grant application policies, procedures, and processes, including working knowledge of best practices, grant funding research tools, and the ability to create grant budgets.
  • Proven ability to work effectively and independently across departments in developing, organizing, and managing grant proposals and awards.
  • Excellent written and oral communication skills.
  • Strong grammar and spelling skills with the ability to independently compose and/or edit materials; experience proofing and editing under tight deadlines.
  • Strong time management, organizational, and follow-through skills.
  • Superior attention to detail.
  • Proven skills in organizing resources, establishing priorities, and meeting deadlines.
  • Demonstrated ability to analyze and interpret financial data and prepare financial reports, grant project budgets, statements and/or projections; knowledge of budgeting and fiscal management principles and procedures.

Salary

$75,000 – $78,000, based on experience

Benefits

Company-paid medical and dental, life, and 401(k) retirement plan with employer matching contribution up to 3%. Generous holidays, vacation, and sick time. Office located in a beautiful 230-acre park; free parking, central Seattle, close to the University of Washington.

Physical Demands and Work Environment

This position will be largely remote with limited in-office meetings. The role does require mobility in a three-story building without elevators.

How to Apply

Applications will be accepted on a rolling basis until this position is filled. Initial screening will begin on June 14.

APPLICATIONS WITHOUT A COVER LETTER WILL NOT BE CONSIDERED

Submit resume and cover letter electronically to: accounting@arboretumfoundation.org

2. Japanese Garden Program Assistant

The Programs Assistant reports directly to the Seattle Japanese Garden Programs Manager and assists the Events Coordinator. The Programs Assistant is a full-time, hourly position responsible for providing event and marketing support for the Seattle Japanese Garden based on its annual events cycle. The ideal candidate has a background in event coordination, a flexible schedule, experience in traditional and social media marketing, strong writing skills, and Japanese cultural competency. This job does require semi-regular night and weekend work, and schedule flexibility. Remote work is possible, 1 to 3 days per week, depending on events schedule.

Essential Duties and Responsibilities

  • Supporting the cycle of large and small events in the Seattle Japanese Garden.
  • Providing logistical support for cultural events during daytime, evening, and weekend hours.
  • Recruiting and managing volunteers for monthly, annual and special events.
  • Actively participating in all aspects of the operation of events from setup to teardown.
  • Assisting vendors, artists and performers for certain programs and events.
  • Basic invoicing, tracking, and budgeting for events.
  • Social media updates and marketing outreach.
  • Updating information on organization website and local events calendars.
  • Communication and coordination with Seattle Parks and Recreation’s  staff at the Japanese Garden.
  • Assistance with other Arboretum Foundation events as needed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required knowledge, experience, skill, and/or ability:

  • Position requires a highly energetic person with a positive attitude who is driven, creative, and results-oriented.
  • Exceptional attention to detail; with the ability to prioritize, organize, and manage multiple projects. Ability to anticipate needs, meet deadlines, problem-solve and multi-task.
  • Ability to work independently and productively under pressure, adept at handling change.
  • Experience tracking/delivering budgets and timelines.
  • Excellent interpersonal and verbal communication skills.
  • Proven experience with social media marketing for business purposes, including Facebook, X, and Instagram.
  • Excellent writing skills, ability to write short blog or newspaper articles.
  • Ability to work as part of a small team and liaise effectively with various external and internal audiences, including vendors, contractors, professional peers, and employees.
  • Ability to build rapport with donors, volunteers and the public, with diplomacy, discretion, and customer-service orientation.
  • Japanese cultural competency.

Preferred knowledge, experience, skill, and/or ability

  • Bachelor’s degree or equivalent certificate.
  • Interest in gardening, horticulture, open space, and/or the environment.
  • Experience working with committees in an administrative capacity.
  • Familiarity with Constant Contact communication management program.
  • Experience with graphics software such as InDesign.
  • Experience with Bloomerang or similar volunteer management software.
  • Japanese language competency.

Computer Skills

  • 2 years of experience with MS Office (Word, Excel, Outlook) is required.
  • Basic blog management competency.
  • Advanced social media competency.

Physical Requirements

  • Ability to lift up to 40 lbs.
  • Ability to be on your feet for multiple hours.
  • Must have a current driver’s license and access to a car.

Compensation

  • Hourly pay starts at $27, with increase possible after 6 months.
  • Benefits: Company-paid medical and dental, life, and 401(k) retirement plan with employer matching contribution up to 3%.
  • Generous holidays, vacation, and sick time. Office located in a beautiful 230-acre park; free parking, central Seattle close to UW.

How to apply

Candidates should submit a cover letter and resume to info@arboretumfoundation.org.

Please do not send hard copies. Applications without a cover letter will not be considered. Screening of resumes will begin June 17, 2024; first interviews will be scheduled shortly thereafter.

stone bench along tree-lined pathway
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